Skip to the main content.

Manage your portfolio with ease and evaluate potential investments.

The platform is fully synced with Companies House, to provide you with accurate, real-time insight.

Request a demo

manage iconManage

Add your investments for complete visibility of your shareholdings. View cap tables and detailed share movements.

organise iconOrganise

Organise investments by fund, geography or sector, and view your portfolio as a whole or by individual company.

scenario iconModel

Explore future value scenarios based on various growth trajectories, to figure out potential payouts.

streamline iconStreamline

Remove friction and save time. Action shareholder resolutions via DocuSign, access data rooms, and get updates from founders.

SPVs iconSPVs

Set up and manage new SPVs without leaving the platform, then invite co-investors to fund and participate.

capterra rating
guide-thumbnail
The Joy of Enterprise Management Incentives
Read our free guide to the UK's most tax-efficient share scheme.
Get the guide

Unapproved share options: What are they?

Unapproved share options are an incredibly flexible way to motivate somebody with equity. Learn everything there is to know in this guide.

BOOK A VIDEO CALL

Free Consultation

Ask us anything about share options.

Here, we unpick what unapproved share options are, how they work, when you might want to use them and who you can give them to. 

Contents

  1. What are unapproved share options?

  2. What does ‘unapproved’ actually mean?

  3. What are the benefits?

  4. Why grant unapproved options?

  5. How are unapproved options taxed?

  6. EMI options vs unapproved share options

  7. Do I need a valuation?

  8. How to set up an unapproved share option scheme

  9. Further reading



What are unapproved share options?

Unapproved share options grant someone the right to purchase company shares in the future at a pre-agreed price. So instead of making someone a shareholder now, they can become one later (after they’ve put the work in).

Options vest, in other words, gain their full value over time, not immediately. How and when that occurs is outlined in a vesting schedule.

 

What does ‘unapproved’ actually mean?

There’s nothing dubious about ‘unapproved’ options. All that word means is that these share options don’t benefit from the same tax benefits as other government-backed option schemes like the Enterprise Management Incentive (EMI).

Non-tax-advantaged options might be a better name!

But on the upside, unapproved options are super flexible, enabling virtually any business to use them to quickly incentivise and reward talent (unlike EMI, which has a fair few stipulations). More on that later.

So, while unapproved options aren’t as tax-savvy, they are still an excellent choice for companies looking to give people some skin in the game. 

 

What are the benefits?

Despite the lack of tax relief, unapproved share options still have plenty going for them:

1. Broad eligibility criteria

And pretty much anybody can have them, including:

  • Non-UK employees: Ideal for companies with an international workforce.
  • Non-PAYE staff: Reward individuals not on the payroll, such as advisors, freelancers, consultants and contractors. Great for businesses who rely on both in-house and external experts.
  • Part-time staff: EMI only applies to employees who work at least 25 hours a week or 75% of their total working time for the company. But with unapproved options, you don’t have to worry about that.

2. No limits

You can only grant options up to the value of £3m under the EMI scheme. But with unapproved share options, the sky’s the limit.

There’s no per-person limit either. With EMI, no employee may hold unexercised EMI options with a combined market value exceeding £250,000.

You can understand why more mature companies grant unapproved options once they’ve outgrown EMI.

3. Versatile

Companies can use unapproved options instead of, or alongside, EMI and growth share schemes.

So, no matter the shape or size of the business, it’s perfectly possible to set up equity incentives for all, to reward everybody who makes a difference, not just UK-based employees on the payroll.

4. Protect existing shareholders’ interests

Like other share option schemes, it’s up to the board as to whether the option holders will have voting rights when they exercise (buy) their options. This safeguards the interests of existing shareholders by preventing dilution of their voting power.

5. Conditionality

Unapproved option schemes can be conditional, so someone has to meet certain conditions before they can exercise (buy) their vested options. E.g. Stay with the company for an agreed period of time.

You’ll find plenty of examples in our free conditional equity guide. Grab yours.

It’s a smart way to retain and motivate somebody while protecting the business should that person leave the company on bad terms or simply not deliver.

6. Simple to set up

Setting up an unapproved option scheme tends to be faster and less complex than tax-advantaged schemes, as there are fewer regulations and reporting requirements, and a valuation is not essential (though it is good to get one).

But it’s not the Wild West, you still need to get your ducks in a row. That’s where a share scheme platform comes in handy!

 

Why grant unapproved options?

Why give equity at all? Flexibility and versatility aside, unapproved share options are a simple way of giving your team skin in the game. And that’s the game-changer.

By doing so, companies can unlock the Ownership Effect. The reward? A team that’s incentivised to help the business succeed and stick around long enough to see it happen.

How are unapproved options taxed?

Unapproved options can involve three different types of tax: VAT, Income Tax, and CGT. Here we'll explore common scenarios and the tax implications.

Don’t worry if you don’t fully understand how it works - it’s complicated, and not every rule applies to everyone. If you’re ever in any doubt, seek professional advice.

1. Granting options to employees and directors

  • At grant: No tax is usually due when options are granted to employees, directors, or non-executive directors.
  • At exercise: Tax arises when options are exercised. If shares are sold immediately, Income Tax and National Insurance are calculated on the profit. This is handled through PAYE by the company.
  • Valuation and tax: If shares aren't sold immediately, tax is based on the shares' value at exercise time. Choosing between Actual Market Value (AMV) or Unrestricted Market Value (UMV) affects the amount of Income Tax and future CGT.

2. For non-employees in the UK

  • Options as payment: When non-employees receive options, they are often viewed as payment for services. Individuals face Income Tax or CGT, while companies are subject to Corporation Tax.

3. Understanding VAT implications

  • VAT on unconditional options: VAT is due if options provide immediate value (like an exercise price below the current market value). The recipient must invoice the company for this value, including VAT.
  • VAT on conditional options: VAT is considered at each vesting event for options with vesting schedules. The recipient treats the market value of vested options as income from services and accounts for VAT on the difference between the exercise price and this market value.

4. Employer's National Insurance Contributions

When an employee exercises their unapproved share options and acquires shares that are classified as Readily Convertible Assets (RCAs) (which occurs when the shares can be easily exchanged for cash in an open market), the company is liable for the Employer's NIC. That's because, for tax purposes, RCAs are treated as cash.

5. Offset scheme costs against Corporation Tax

If your company grants the unapproved share options, you can offset the scheme's costs against your CT bill.

If you have granted unapproved share options to employees on your payroll, you can claim a CT deduction equivalent to the Income Tax Charge the option holder pays (the difference between the market value of the shares at exercise and what the employee pays for them).

 

EMI options vs unapproved options

While they share similar end goals and purposes, approved and unapproved share option schemes differ in their underlying mechanics. And they suit different applications at different stages of business growth.

That said, if a business is eligible for an approved scheme like EMI, then that’s nearly always the best choice due to the tax benefits. But unapproved option schemes have unique advantages of their own - so don’t write them off.

Here’s a chart comparing the two:

CRITERIA UNAPPROVED OPTION SCHEME EMI OPTION SCHEME
Participants
Open to employees, non-employees and key players overseas.
Limited to employees and directors only. 
Company size
No size or sector limitations.
Not all sectors are eligible. Max 250 employees.
Limitations
No cap on the number or total value of options granted.
£250k max option value per employee (based on UMV). The most a company can grant at any one time is £3m.
Eligibility
No specific eligibility requirements for the company or employees.
Strict criteria like having assets of £30 million or less; employees must work certain hours.
Tax
Nothing to pay at first, only when exercised. High tax liabilities for the recipient.
Nothing to pay at first, only when exercised. Employees usually qualify for Business Asset Disposal Relief.
Vesting
Custom vesting and exercise conditions.
Custom vesting and exercise conditions with some caveats, e.g. 90-day exercise window.

Ideal for

Large companies with 250+ employees, international teams or those not meeting EMI criteria.
Best suited for UK-based startups and SMEs with up to 250 employees.
Management
Quick and easy to set up due to fewer regulatory requirements.
A little more complex. A HMRC valuation and annual notifications are essential.

Do I need a valuation?

No, a formal valuation is not required to set up an unapproved option scheme, but it can be useful for several reasons:

  • For employees or directors: Granting options below market value to employees or directors has no immediate tax consequences. However, you must report the value of your business at the point of grant during your annual notification to HMRC.
  • For UK non-employees or companies: If options are granted below market value, there may be an income tax liability, making the valuation important to inform recipients of potential tax liabilities.
  • For international employees: In some countries, there is a tax liability for options at the point of grant. For example, for granting options in the US, obtaining a 409A valuation is important as the grant of options can create a tax liability for recipients.

How to set up an unapproved share option scheme

Thinking of setting up an unapproved option scheme? Book a free, no-obligation consultation with an equity expert and they'll show you how easy it is on Vestd.

However, you choose to go about it, be sure to complete these key steps:

1. Check that you have enough shares to work with

Lots of founders set up their UK limited company with 100 shares, with a nominal value of £0.01 per share. You may be one of them.

While there’s nothing wrong with that, it’s a pain if you want to set up a share scheme or raise funds because you only have 100 shares to play with.

That’s where subdivision comes in - it makes your company's share capital more liquid so there are more shares to set aside for an option pool or give to investors, but not at the expense of your own stake.

Vestd’s guided workflow makes subdivision simple.

2. Create an option pool

An option pool is a designated amount of the company's equity set aside for share options. It represents the total percentage of equity that can be allocated to employees and other eligible participants in the form of options.

The size of the option pool will depend on the company's current valuation, growth plans, and how much it wishes to incentivise its staff.

A typical range is between 5 to 20% of the company's total equity, but this can vary widely. The average among our customers is 16.5%.

3. Get board approval

Establishing an option pool requires the company's board of directors' approval. This step involves presenting a proposal for the pool size and its impact on the company's capital structure.

4. Determine the exercise price

The exercise price, also known as the strike price, is the price an option holder will pay to purchase their vested shares. It’s important to strike a balance here:

Too low an exercise price and the option holder will pay more in tax. Too high an exercise price may put people off exercising (buying) their options at all.

The exercise price should be fair and align with both the company's and recipients' best interests.

5. Design a vesting schedule

The whole point of options (really) is that they vest i.e. the individual earns the right to them over time. What that vesting schedule looks like is up to you. It could look something like this:

25% of the total allocated options vest every year for four years following a one-year cliff.

That’s a common time-based vesting schedule. 75% of our customers choose time-based vesting for their schemes.

Irrespective of that, options can be exit-only or exercisable.

  • Exit-only: Option holders can only buy their options when an exit event occurs e.g., the company is sold.
  • Exercisable: the option holder doesn’t have to wait for an exit (nor does an exit have to happen) before they can buy some or all of their allocated options.

On top of all this, you can apply performance-related conditions too.

  • Performance-based vesting: The vesting of options is linked to achieving specific company targets or performance goals. Performance metrics might include revenue targets, profitability, or other key performance indicators.

There’s a lot to unpack here. If you’re stuck, hop on a call with one of our equity specialists. You can book a call at a time that suits you and get all the answers you need. We also have a free guide that covers best practices for share scheme design.

 

Grant unapproved share options on Vestd

To grant unapproved share options, you could do it yourself (and risk getting it wrong) or ask a professional to take care of it (and pay through the nose for the privilege).

OR you can make the most of the tools available, like Vestd, and tap into our team's specialist knowledge.

Unapproved options – along with EMI, Company Share Option Plans (CSOPs) and growth shares – can all be set up and managed on Vestd. But that's not all...

Check out Vestd's full list of time-saving features.

 

 

Let's discuss tax-efficient shares & options!

Thinking about giving your team some skin in the game? 

We'll help you understand how to design a share option scheme in next to no time. Calls are totally free and there's no obligation to use Vestd afterwards.

Meet with Vestd

5 min read

How to reward advisors, contractors and others with equity

Sharing ownership to incentivise key team members...

4 min read

How to reward overseas employees with equity

Many UK-based businesses work with employees and...

2 min read

Should I use unapproved share options or growth shares?

Updated 06 February 2024.

We spend a lot of time...