How do I authorise an EMI option pool on Vestd?

A step-by-step guide to help you set up your option pool.

As well as obtaining a valuation, one of the first steps to setting up an EMI option scheme is to authorise an option pool from which the EMI options will be granted. 

Watch our video tutorial or keep reading for step-by-step instructions.


Go to Share schemes > EMI via your side navigation bar to see your EMI overview page, then click Create option pool. 

EMI overview page


You may be asked to update and confirm your governance settings for option pool authorisations. Just double-check that the settings saved on Vestd reflect your company's articles of association and click Accept default settings and save or make the necessary edits. 

create new option pool screen


Once confirmed and saved, you'll be taken back to the option pool page to create the pool: 

  • Reference: Give the option pool a name, such as 'EMI option pool 2023' to help you identify each pool as more are created. 
  • Pool size: How many shares need to be created for the EMI option scheme? 
    • If you need to add more shares later, you can top up an option pool rather than create a new one (go to your Share pools page to learn more). 
  • Share class: Select the share class the options will be in.
  • Resolutions: You will have selected whether resolutions are needed when confirming your governance settings. You can generate new resolutions to send for signing, upload signed resolutions, or select the signed resolutions that have already been uploaded. 
    • If you're using your own resolutions, they must state the size of the option pool and the share class they are being authorised from.

Once the details are correct, click Next for one last check of everything, then click Confirm to send out the resolutions (if required).

If you have already uploaded signed resolutions, clicking Confirm will authorise the option pool. 

The relevant directors and shareholders will be emailed to digitally sign the resolution, and once passed you'll receive a confirmation email. You can view the status of the resolutions by going to your Documents page. 

While you wait, you can always begin designing your EMI scheme template by returning to your EMI homepage and clicking Create new template

On a final note, it's worth knowing that if you are granting both EMI and unapproved options, you can use the same option pool for both schemes if you wish. 

The option pool is simply the pool of shares that have already been authorised and are ready to distribute under any option scheme (EMI, unapproved and CSOP). 

Our team, content and app can help you make informed decisions. However, any guidance and support should not be considered as 'legal or financial advice.'